2021-01-14 - Update - SDL Desktop

SDL Desktop - 21.1.1

Added - History to email tracking
Added - CSV export to mailing label manager
Added - Code to save copy of escrow application
Added - Use prompt for project review letter to add as attachment
Added - IsPortal and Ismobile tags to complaint/OPRA history
This still requires updates on SDL Online
Added - Blank default line to new Prior Approvals
Added - Link to project letter to use professionals for to address
Added - Does Not Save label to text viewer if it is view only
Added - Location name column to Parcel Search Form
Added - Option to not show, Show All requests on homepage
Added - Ability to process Online Forms from home page
Added - Ability to add Online Forms to request attachments
Added - Return Email Body to Requests
Added - Unpaid as reason for blocked time
Added - Response Words to OPRA Request
Added - Echeck total to Fee Items totals report
Added - Online Payment DGC of payments waiting to be processed
Added - Not Valid, Declined and Granted ORPA reports
Added - Add Text link to Email addresses to make common email lists
Updated - Bill comments will no longer update '' values - UpdateComments
Updated - Increase Pay notes field
Updated - Swipe warning for zero balance or less
Updated - Debugs should now use user name in the file name
Updated - Multi fee editor check module unchecks itself
Updated - Counter payments parcel search
Updated - On OPRA completion, users can select which attachments to make Public
Updated - Reworked how Custodians are loaded to speed up load time
Updated - Online Payment DGcs to include IsEcheck and Echeck totals
Updated - You can now drag and drop into the path field for a new attachment
Fixed - Issue with bad characters in URLS
Fixed - Construction Invoice attachment save
Fixed - Issue with Property alias owner not filling in on parcel search form from an application
Fixed - Issue of Project lead not getting set

OPRA Reports

We added 4 new reports to be used with OPRA requests: Granted, Denied, Not Valid and Exemptions. These were developed based on samples from the state, https://www.state.nj.us/grc/custodians/toolkit.
Reports will fill in based on your settings and the response or denial notes on the request application form. Please review the OPRA options in the Tools Menu | Options | Workflow tab. Please let us know if you would like additional reporting or options for the wording we have provided.

OPRA Workflow

When you mark a request as completed, you will now be prompted to choose which attachments you want to make available to the public on the portal. All items checked on this form will be marked as Portal Public User. Note, you can manually check or uncheck this value on the attachment form as well, or enmasse from the attachments datagrid.
With this option turned on, the user will be able to download the file from the Portal. A future Portal release will include an OPRA request Webpage, to see these attachments. As part of this workflow, when you click the email button on the form it will automatically assign Public attachments as attachments on the email. This will save the user a few clicks. Note, it is recommended to print preview and add as attachment for any of the new reports prior to emailing.

Email Form Updates

We have added several minor updates to the email form that will assist you in your work.

1. The update includes a new Email History table that can be accessed from the history button on the email form. This logs all the fields on the email, including an attachments list, for you to see if any changes were made. As this is a new table, we have also added a Save All Email button in the options. This should be clicked once, to get a base record of the table for all existing emails. Depending on the number of emails you have sent, this process may take a some time.

2. Add Email Link utilizes the Add Text Desktop functionality. We recommend you create an Emails category and add commonly used email lists, such as the town attorney, engineer or mayor. You can create and add multiple emails by including a semicolon ; between them.

3. Associated with the email list, we have also added a professional button, which will open the professional dialogue to search a professional. If the professional has an email address it will be appended to the Send To list.

4. Clear Attachments simply removes any text in the attachments list text box, but should be faster than manually removing the items.

*Please note, as with many other text boxes in Desktop, you can now double click the body to open a larger window for easier editing.

Mailing Labels

Last Full update we added a new mailing labels option to the map. This allowed users to select any desired parcels and create mailing labels for them with assorted options. This will also provide access to the tenancy data associated with those parcels, allowing you to create mailing labels for businesses and tenants at those locations. This update includes an option to export this data to a CSV file.

Assessor - 21.1.1

Clerk - 21.1.1

Added - Ability to copy a parking application
Added - Notes to Parking Application DGC
Added - User prompt to add as attachment from Findings report
Added - Ability to delete multiple dates
Added - Tow Truck Drivers/Licenses Datagrids
Added - Option to add parking permit as an attachment
Added - Total Balance and paid columns to DGC
Added - Drag and Drop into Attachments control
Added - License plates field to Parking Application Datagrid
Updated - Conditions will now show on taxi invoice
Updated - You can now copy Special games dates without an end date, to allow for times
Fixed - Issue occurring when deleting a taxi application did not delete the drivers or owners from the Database
Fixed - Issue with emailing from a general application
Fixed - Issue with application not showing as linked
fixed - Time stamp on games certificate
Fixed - Issue with Raffle List report

Code Enforcement - 21.1.1

Added - BLQ label to Alternate certificate report
Added - Load Owner from Property to Violation
Added - Invoice attachment to License DGC Email Option
Added - Email option to Property Registry and license DGC Options
Added - User prompt to mark attachment as public when a certificate type has a signature
Added - Rent Increase percentage field to Rent Update DGC
Added - CC payment options to Violation form
Added - Mailing Email Address to Property Registry and License DGC
Updated - Upped Unit count display on info pane to 50
Updated - Removed limit of last 3 years of inspections on info pane
Updated - Inspection to load property if BLQ is filled in
Updated - Property Owner Review form to look up Inspections and violations
Updated - Violation Payments Control
Fixed - Issue of Purpose not filling in by default on Certificate portal requests

Construction - 21.1.1

Added - DGC to show Permits with Over ridden fees (ie exempt, waived, discounted, ect)
Added - Link to Application to look up tenancy owner, which if used in Code Enforcement properties can be more up to date
Added - User prompt on signing a certificate to ask if you want to make the attachment Public on the Portal
Added - Work Description comments to work type of pick up letter
Added - Signed field to Certificates Datagrid
Added - Agent Email to Permit DGC
Added - AM/PM column to Inspections DGC
Added - Email Pick up letter button to form
Added - Notes tab to Inspection/Sign off form
Added - Overview tab to Inspection/Signoff form
Added - Exempt Log report
Updated - NON UCC Certificate for comments space
Updated - Signing a certificate will now prompt to save as an attachments
Updated - Signing a certificate will prompt for an issue date first
Updated - Payment requests will use full name now rather then initials
Updated - You can now unsign a certificate if you hold shift when clicking the sign button. You will still need a PIN number and valid permissions
Updated - NON UCC Certificates will check off for completely capitalized names that match the check boxes, ie CERTIFICATE OF CONTINUED OCCUPANCY
Update - When entering a certificate issue date, system will now check permit closure status
Updated - Removed Portal Inspection Count button: these settings are now in the Portal
Updated - Plumbing tech card
Fixed - Issue when no Use group is chosen on a permit and it fails to save
Fixed - Date label issue on Metrics reports
Fixed - Issue where collected by label on permit would use payment without an amount paid
Fixed - Issue with Rolling notes and opening the larger viewer
Fixed - Issue with TCOs being checked for completion
Fixed - Variation payment issue on activity report
Fixed - Issue when updating updates to VOID on un issued permits

Engineering - 21.1.1

Added - Clearing Template DGC
Added - Grading Form and Permit Report
Added - Grading and Grading Template DGC
Added - Processing Clearing Portal request
Added - Grading Applications
Updated - Clearing Template processing to its own DGC

Engineering - Grading and Clearing

As a result of a round table last year, it was decided to recreate grading and clearing as two separate applications. New simplified forms and reports were created for each, and Portal Requests will be available soon. You will need to contact support to get the new datagrids, but you can access the form from the task menu. Note, templates work slightly differently than other applications. The templates DGC houses the management of the templates, but is also where you will start an application if you want to use the settings of that template.

Fire Prevention - 21.1.1

Added - Room Occupancy Datagrid
Added - Drag and Drop into Attachments control
Added - Fire Official Signature to Extension Application
Added - Print to Smoke Detectors, Misc Permits, Stand Alone Inspections
Added - Permit types DGC
Added - New Emergency Contact Title labels
Added - Fine History (No GUI yet) - FireFinesHistory table
Added - Deactivated Date to Unit
Added - Date Completed to extensions
Added - Date Completed to Fire Investigation
Added - Date Completed to Variance
Added - Date Added to Unit
Added - Is Residential Check box to Contacts tab
Added - Mass update for setting residential to Units DGC options
Added - LHU Type datagrid for look up
Added - Processing Permit Request
Added - Processing Business Registration Request
Added - Local ID Tracking Number link
Added - Notice of Violation For Unabated violations only to inspection report options
Added - Inspection Type field to Invoice Form
Updated - Fire Upload review form will now allow you to open the attachment manager to preview attachments
Added - Option to use Multi Fees on Invoices
Added - New Multi fee Invoice
Added - Create Invoice and update Invoice to Inspection editor for violation fines
Added - Field to invoice for Online Payment URL link
Added - Permit Type breakdown to LEA report
Added - New Activity Report
Added - New Unit Activity Report
Added - New Inspection Activity Report
Added - New Violations Activity Report
Added - Options button to update LHU fees and record fees
Added - Check on load for new Permit Types
Added - Options Button to update permit fees and records
Added - Is Paid field to Fire Fines
Added - A violation Fines History datagrid
Added - Processing for Portal Fire Extension request
Added - Option to resave Fire Fine history
Added - Has Fines/Paid Fines/Has Balance options to Violations Activity report
Added - Digital signature to Alt Invoice and multi fee invoice
Added - Digital signature to Room Occupancy
Added - Digital signature to late warning and Late Penalty reports
Added - Processing New Portal Permit Request
Added - Processing New Business Portal Request
Added - List of LHU and initial periodic inspection to LEA form
Updated - Fine Manager violation selection will now save
Updated - Sped up program load
Updated - User will now be prompted to update NLHU expiration when paying an invoice now
Updated - When using Multi Fee option, all violations payments should go on an invoice
Updated - LEA calculations on LEA Form
Updated - Inspection Numbers should now not skip a number when creating new
Updated - You can now add invoices for violation fines on the inspection editor, you should be using multi fees if you want to use this
Updated - New Detector inspections will use the detector tracking number as the inspection certificate number
Updated - Room Occupancy code reference to 5:71-3.7(a14)
Updated - Room Occupancy report will now auto attach is set
Fixed - Issue with Contact labels on tenant tab in Unit Editor
Fixed - Issue with Invoice Attachment not saving if user hits cancel on form
Fixed - Issue with unit warning that did not subtract fine payments
Fixed - Issue of inspection number getting used on certificate
Fixed - Issue with violation linking
Fixed - Issue with Fine Balance when adding payment to Fines Manager
Fixed - Issues with printing Penalty letters from Invoice DGC
Fixed - Issues with Imminent hazard report
Fixed - Issue with LHU code not printing on Occupancy report
Fixed - Issue with Immediate Penalty report not filling in To Address
Fixed - Issues on the alternate Short Invoice
Fixed - Issue of violations not showing on Status of Violations Report
Fixed - Issue with BLQ not filling in on Extension portal request
Fixed - Issue with permit types II- vi was getting added in
Fixed - Issue with home page inspection not showing on certain settings

Land Use - 21.1.1

Added - Project Payments back into Daily bank after last full updates changes
Added - Option to change zoning application fee from selection screen, user can now hold shift to update fee
Added - ZA Application Type DGC to Manage Zoning Application Types
Added - Default Denial Reason, Comments, and footer per zoning application type
Added - Option to add digital signature to denial letter
Added - Ability to process CC payments with a Zoning Application
Updated - You can now double click Denial and reason text boxes to get larger screen and spell check
Updated - Made signature larger on permits
Updated - Double clicking the denial Comments or reason text boxes will open a larger form and give access to spell check
Updated - Zoning Application email body will now default the ZO decision comments
Updated - Resubmittal comment will now be added to notes, not application comments

Pet Licensing - 21.1.1

Added - Option to email pet owner about rabies certification
Added - Option to request rabies documentation from a pet owner

Pet Rabies Request for Documentation

We have added two new ways to request for updated rabies documentation. Using the Email button will send an email directly to the pet owner; however, any response will go to you local email, and you will need to manually copy and attach the document to the pet record. The Email Request button will send a link to a Portal form for the pet owner to attach the documentation. This will then return to your homepage, where you can review the documentation and when approved will automatically attach to the pet.